Absenteeism can be an incredibly complex and sensitive area to deal with in any workplace. More often than not, every business will come up against occasional or rampant absenteeism at some point. Obviously, this can have a hugely negative impact on productivity as well as team morale. So, what’s the solution to managing absenteeism in the workplace?
Absenteeism can depend on a number of factors, with some of them being the fault of businesses and others being the fault of employees. Taking the time to address your employees’ wellbeing should make them want to come to work in the morning and feel secure enough to alert management about any personal difficulties they may be dealing with. But, your company can and should do more than this.
However, one thing is clear – actively working with and supporting your employees will lower absenteeism in the workplace by a substantial amount. In order for you to put an effective plan in place, we’ve come up with 5 essential strategies that will help you reduce absenteeism in the workplace. Read on to learn more or head over to our Human Resources blog now to find more of or articles.
Start by drawing up a clear attendance policy
It may seem like an obvious starting point but it’s crucial that you draw up a clear attendance policy for existing and future employees. You’ll need to explain what your company’s definition for absence is and what an excessive form of this would constitute.
In addition to this, think about how your company will measure general late arrivals or absences. Will every single violation of company policy be noted with a reason or will there be a certain amount of flexibility given to your management team?
However, don’t think that it’s OK to create your policy without letting your employees know. You need to maintain communication with your entire workforce about any changes so that they won’t come as a surprise to anyone.
Enforce your policy guidelines consistently and fairly
As previously mentioned, you need to set out some guidelines for how your management team will handle any breach of your attendance policy. Enforcing your policy fairly is important, as special treatment for certain employees could cause rifts between team members and confusion for managerial staff.
No matter what, you need to ensure your management team is consistent with their handling of any absenteeism. This may be a challenge if your business is large and has numerous management teams or operates in more than a single location. To help reduce errors in process, create a training programme that will address any uncertainties your management teams may have.
Give your employees support and be understanding of personal issues
Not every absence is going to be premeditated and employees will go through difficult personal issues from time to time. This could include, but is not limited to issues that relate to relationships, physical health, mental health, or finances.
In this kind of situation, having your management team ready to assist your employees will go a long way. Have options available that can make the life of an effected employee easier, such as reduced hours or working from home.
As further preventative measures, try implementing wellness programs into your workplace culture. Wellness measures can help to reduce stress and promote a healthier lifestyle, which could negate some health issues from ever arising in the first place.
Think about whether you offer your employees enough paid leave
Thinking your employees are just robots that require minimum time off is a great way to see absenteeism in the workplace rise. Take a look at how you structure paid leave at your company and talk to your employees to see how they handle life outside of the office with the amount they receive.
Absenteeism will probably increase if your employees feel overloaded or that they have to compromise important personal obligations for time in the office. After all, having your employees satisfied with their job as well as being mentally and physically fit is going to do wonders for productivity and morale.
But, this shouldn’t be thought of as managing absenteeism as it’s more of a preventative measure, if you look into this sooner rather than later, that is.
Give out rewards for consistent attendance
Rewarding your employees is an ideal way to show them that you care about the dedication they show for their work and to your company. Using rewards, incentives, and competitive (but fun) targets is known as gamification and highly effective in getting employees on your side. You can think of it as the carrot on the end of your stick when it comes to managing absenteeism.
Would you like to speak to an expert about how technology can assist managing absenteeism in the workplace? To learn more, contact us now or visit the IT Managed Services page for further information.